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REGULATIONS 

GOVERNING 

The Packing and Shipment of Records of the 
Selective Service System and the Disposition 
and Safe of Government Property now in the 
Custody of the Selective Service Organization 

_ * 


TRESCRIBED BY THE PRESIDENT 
Under the Authority Vested In Him by the Terms of the 
Selective Service Law and the Act of Congress 
of May 10, 1918 



WASHINGTON 

GOVERNMENT PRINTING OFFICE 
1919 

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War Department, 
Washington, D. C., February 20, 1919. 

Under authority vested in him by the act of Congress of May 18, 
1917, and the public resolutions and acts amendatory thereof, and 
the act of Congress of May 10,1918, the President of the United States 
prescribes the following Regulations Governing the Packing and Ship¬ 
ment of Records of the Selective Service System and the Disposition 
and Sale of Government Property Now in the Custody of the Selective 
Service Organization, and directs that they be published for the gov¬ 
ernment of all concerned, and that they be strictly observed. 

Newton D. Baker, 

Secretary of War, 


100370°—19 


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FOREWORD. 


Tlio Secretary of War lias directed that all the records of the 
Selective Scr^nco System bo turned over to The Adjutant General of 
the Army, Wasliington, D. C, When you have complied with the 
instructions contained in ‘‘Regulations Governing the Disposition of 
Records of District, Local and Medical Advisory Boards’^ (P. M. G. O. 
Form 4000), you will have prepared your records for boxing and 
shipment (with the exception of the registration cards in the local 
boards). 

These records must bo shipped long distances and bo packed in 
such a way as to prevent damage. You are especially urged that 
every precaution be taken to see that they are packed in strict accord¬ 
ance with these regulations. 

Under the provisions of section 207, Selective Service Regulations, 
second edition, each State disbursing officer for State headquarters 
and the chairman of each district, local, and medical advisory board 
was made the accountable officer for United States property in 
the possession of such headquarters and boards. The Regulations 
jiromulgated herein provide for the transfer of certain classes of 
property with the records to The Adjutant General of the Army. 
Part V of these Regulations provides the method of transferring this 
property and disposing of the remaining United States property in 
the possession of the board or headquarters. All accountable officers 
are urged to follow carefully the instructions contained in Part V of 
these Regulations in order that their accountability for United States 
property may be properly relieved. 

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TABLE OF CONTENTS. 


Pago. 

Foreword. 5 

Part I.—Sections 1- 3: Disposition of records of State headquarters. 9 

Pajit II.—Sections 4- 5: Disposition of records of district and medical 

advisory boards. 11 

Part III.—Sections G-13; Disposition of records of local boards. 13 

Part IV.—Sections 14-18: Packing and shipping instructions. 17 

Part V.—Sections 19-29: Disposition of property. 21 

Part VI.—Sections 30-31: Forms. 27 

C) 













PART I. 

STATE HEADQUARTERS. 

Section 1. Cover sheets of deserters, —Tmmediately upon the com¬ 
pletion of the checking of P. M. G. O. Form 4003 for each local board 
as prescribed in sections 7 to 9, inclusive, of the ‘^Regulations Gov¬ 
erning the Disposition of Records of District, Local, and Medical 
Advisory Boards,’^ the State draft executive shall tie the cover 
sheets of all registrants listed as deserters on P. M. G. O. Form 4003, 
whether or not the charge of desertion has been removed, together 
in bundles of 50, maintaining the arrangement of cover sheets in the 
order the names appear on said P. M. G. O. Form 4003; shall pack 
said cover sheets in stout wooden boxes in such manner as to prevent 
shifting of contents while in transit, and shall ship these records by 
express to the Provost Marshal General, Washington, D. C. As 
soon as the desertion records for a given local board have been checked 
the cover sheets of the deserters of such local board shall be packed 
and shipped and shall not be held until the completion of the checking 
of P. M. G. O. Form 4003 in respect of all local boards. 

If in any case the State draft executive is in doubt as to whether a 
registrant is a deserter or delinquent he shall include the cover sheet 
of such registrant amon^the cover sheets of the deserters which are 
to be forwarded to the rrovost Marshal General and shall place in 
the cover sheet of such registrant a memorandum stating the grounds 
upon which the doubt is based. 

Sec. 2. Cover sheets of delinquents. —^As soon as the State draft 
executive has disposed oi the cases of all delinquents included on 
P. M. G. O. Form 4003, as provided in sections 7 to 9, inclusive, of 
the “Regulations Governing the Disposition of Records of District, 
Local, and Medical Advisory Boards,’’ and after forwarding P. M. 
G. O. Form 4003 to the Provost Marshal General for transmittal to 
The Adjutant General of the Army, the State draft executive shall tie 
the cover sheets for each local board together in bundles of 50, main¬ 
taining the arrangement of cover sheets in the order the names 
appear on P. M. G. O. Form 4003; shall label same with P. M. G. O 
Form 4001; shall invoice same on P. M. G. O. Form 4002, which 
form shall bo mailed in duplicate to The Adjutant General of the 
Army, Selective Service Records Division, Washington, D. C., as 
soon as the records are shipp)ed; shall pack such bundles in the 
style of wooden box specified in section 14, and shall ship the saine 
to The Adjutant General of the Army in the manner provided in 
Part IV. 

Sec. 3. Other State headquarters records, —Any State headquarters 
records not included in sections 1 and 2 shall be retained by the 
State draft executives until receipt of telegraphic instructions from 
the Provost Marshal General to pack and ship the same. Upon 
receipt of such telegraphic instructions the State draft executives shall 

100370 ° —10 - 2 ( 0 ) 


10 


bundle all sucli records, except the records of the State disbursing 
officer, in the smallest number of groups in which said records fall; 
shall label same with P. M. G. O. Form 4001; shall invoice same on 
P. M. G. O. Form 4002, which form shall be mailed in duplicate to 
The Adjutant General of the Army, Selective Service Kecords Division, 
Washington, D. C., as soon as records are shipped; shall pack such 
bundles in the style of wooden box specified in section 14, and ship 
same to The Adjutant General of the Army in the manner provided 
in Part IV. Instructions relative to the records of the State dis¬ 
bursing officer will be issued hereafter. 


PART II. 

DISTRICT AND MEDICAL ADVISORY BOARDS. 

Sec. 4. District hoards .—Under section 4, ^‘Regulations Governing 
the Disposition of Records of District, Local, and Medical Advisory 
Boards,” the records of district boards have been prepared for ship¬ 
ment. All records filed in steel filing cases shall be prepared for 
crating as provided in section 15. They shall then be crated as 
provided in section 16, labeled as provided in section 17, and shipped 
as provided in section 18. The two copies of P. M. G. O. Form 4002 
shall be mailed to The Adjutant General of the Army, Selective 
Service Records Division, Washmgton, D. C., as soon as the records 
are shipped. 

All records filed in wooden filing cases shall be retained in such 
cases. The wooden filing cases shah be boxed as provided in section 
16, labeled as provided in section 16, and shipped as provided in 
section 17. 

All records for which no steel or wooden filing cases are available 
shall be boxed in strong wooden boxes lined with waterproof paper, 
prepared for closing as provided in section 15, closed as provided in 
section 16, labeled as provided in section 17, and shipped as provided 
in section 18. 

When these steps have been taken, the district board shall tele¬ 
graph State headquarters as follows: “Shipped.” 

All other property of district boards shall be disposed of as pro¬ 
vided in Part V. 

When this final step has been taken, the district board shall 
telegraph State headquarters as follows: “Closed.” 

Sec. 5. Medical advisory hoards .—Under section 4, “Regulations 
Governing the Disposition of Records of District, Local, and Medical 
Advisory Boards,” the records of medical advisory boards have 
been prepared for ‘shipment. AU records filed in steel filing cases 
shall be prepared for crating as provided in section 15; they shall bo 
crated as provided in section 16, labeled as provided in section 17, 
and shipped as provided in section 18. 

All records filed in wooden filing cases shall be retained in such 
cases, the wooden filing cases boxed as provided infection 16, labeled 
as provided in section 17, and shipped as provided in section 18. 

All records for which no steel or wooden filing cases are available 
shall be boxed in strong wooden boxes lined with waterproof paper, 
prepared for closing as provided in section 15, closed as provided in 
section 16, labeled as provided in section 17, and shipped as provided 
in section 18. 

When these steps have been taken the medical advisory boards 
shall telegraph State headquarters as follows: “Shipped.” 

All other property of medical advisory boards shall be disposed of 
as provided in Part V. 

When this final step has been taken, the medical advisory board 
shall telegraph State headquarters as follows: “Closed.” 

( 11 ) 




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PART III. 
LOCAL BOARDS. 


Sec. 6 . Classification lists .—After the classification lists of local 
boards shall have been examined and corrected in accordance with 
the “Regulations Governing the Disposition of Records of District, 
Local, and Medical Advisory Boards,^’ a label on plain white paper 
shall be prepared and securely'pasted in the center of the outside 
of the front cover of each classification list, which label shall be 3 
inches square and contain the following wording: 


for 


Classification List No._ 


(Designation of local board.) 
Code number of local board.. 


The local board shall then prepare a complete list of all members, 
Government appeal agents, members of legal advisory board, clerks, 
and other persons who have been coimected with the local board 
organization, which list shall show the name of person, residence, 
official relationship to the board, and the approximate dates between 
which such relationship existed. This list shall be placed at the begin¬ 
ning of the fii’st classification list inside the front cover of the binder 
but not pasted either to the binder or the classification hst. 

The classification lists shall then be securely wrapped, sealed by the 
local board, packed in stout wooden boxes, and sent by express 
addressed to The Adjutant General of the Army, Selective Service 
Records Division, Washington, D. C. 

Sec. 7. Registration cards. —(a) The original registration cards are 
now filed in sequence of order numbers. It is the purpose of The 
Adjutant General of the Army to use these cards as an alphabetical 
index of the cover sheets. Local boards shall therefore arrange their 
original registration cards in exact dictionary alphabetical order^. 

(6) The duplicate registration cards which have been returned to 
local boards by district boards shall be separated into age classes and 
arranged in each age class alphabetically by name. There shall be 
four age classes, namely, 18, 19, 20, and over 20. As the registrations 
of June 5, 1917, elune 5, 1918, and August 24, 1918, fall in the last 
group, the only registration to bo divided is the class of September, 
1918, and in this latter group the age of the registrant on the date of 
registration—namely, September 12, 1918—shall govern, as shovni in 
answer to question 3 on the registration card. 

(c) When the two sets of registration cards have been arranged as 
provided in paragraphs {a) and (6), maintaining the proper arrange¬ 
ment, they shall be securely tied in bundles of 500, packed tightly 
in present filing cases, prepared for crating as provided in section 15, 
closed as provided in section 16, labeled as provided in section 17, 
and shipped as provided in section 18. 

Sec. 8. Cover sheets and contents .—Under section 17, “Regulations 
Governing the Disposition of Records of District, Local, and Medical 

( 13 ) 



14 


Advisory Boards/’ cover sheets and contents have been tied in bun¬ 
dles of 50. Maintaining the sequence of order numbers, cover sheets 
and contents shall be packed in file cases if same are available, the 
drawers being packed to full capacity. The steel filing cases shall 
then be prepared for crating as provided in section 15, crated as 
provided in section 16, labeled as provided in section 17, and shipped 
as provided in section 18. 

All cover sheets and contents filed in wooden filing cases shall be 
retained in such cases, the wooden filing cases boxed as provided in 
section 16, labeled as provided in section 17, and shipped as provided 
in section 18.. 

Where no filing cases have been provided, maintaining the sequence 
of order numbers, cover sheets shall be packed in the wooden boxes 
specified in section 14. Such wooden boxes shall be prepared for 
closing as provided in section 15, closed as provided in section 16, 
labeled as provided in section 17, and shipped as provided in section 18. 

In case the bundles of cover sheets do not entirely fill a file drawer 
or box, the next bundle may be untied and divided into two smaller 
bundles, so as to provide a smaller bundle to fill the drawer or box. 
When bundles are so divided, each of the two parts thereof shall 
be securely tied in the same maimer as a bundle of 50 and labeled as 
follows: 

The item number of the label on the original bundle shall be 
retained and the letter ^^A” shall be suffixed to this item number on 
the label which is attached to the bundle containing the lower order 
numbers. Another label bearing the same item number to which is 
suffixed the letter ‘‘B” shall be attached to the bundle containing the 
higher order numbers. For example, should it be found necessary 
to divide bundle No. 10 containing cover sheets Nos. 451 to 500, the 
first part thereof containing order Nos. 451, 452, etc., shall be labeled 
‘‘ 10-A,” and the second part containing the remaining cover sheets 
shall be labeled ‘MO-B.” No change will be made on the invoice 
in such cases. 

Sec. 9. Miscellaneous records. — All other local-board records (in¬ 
cluding the rubber stamps specified in sec. 11) shall be packed in 
wooden boxes lined with waterproof paper. Such wooden boxes 
shall be prepared for closing as provided in section 15; closed as pro¬ 
vided m section 16; labeled as provided in section 17; and shipped 
as provided in section 18. 

Sec. 10. Report to State headquarters. —When all the steps specified 
in sections 7 to 9, inclusive, have been completed, the local board 
shall telegraph the State draft executive as follows: ^‘Shipped.” 

Sec. 11 . Other property. —All other property of local boards shall 
be disposed of as provided in Part V, with the exception of any 
rubber stamps bearing the designation of local boards or the fac¬ 
simile signature of any member or chief clerk thereof. All such 
stamps shall be wrapped, labeled, invoiced, packed with miscellaneous 
records, and shipped to The Adjutant General of the Army. 

Sec. 12. Final report to State headquarters. —When the steps 
specified in section 11 have been completed, the local board shall 
forward by mail the two copies of P. M. G. O. Form 4002, specified 
in section 16 of the' 'Regulations Governing the Disposition of Records 
of District, Local, and Medical Advisory Boards” to The Adjutant 


15 


General of the Army, Selective Service Records Division, Wash¬ 
ington, D. C., and telegraph the State draft executive as follows: 
^‘Closed.” 

Sec. 13. Reports by State headquarters to Provost Marshal General .— 
On each day the State draft executive shaU telegraph to the Provost 
Marshal General the names of the boards which have shipped their 
records. This telegram shall be in the following type form: 
^‘Crowder, ^ Yash % ngton , 

Shipped New York number twelve comma. Auburn comma. 
Broom comma, Buffalo number eight comma, district board number 
one comma, medical advisory board number four.” 

On each day the State draft executive shall also telegraph to the 
Provost General the names of the boards which have closed. This 
telegram shall be in the following type form: 

^‘Crowder, ^ Yashinaton , 

Closed New York number twelve comma. Auburn comma, Broom 
comma, Buffalo number eight comrha, district board number ona 
comma, medical advisory board number four.” 


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PART IV. 

PACKING AND SHIPPING INSTRUCTIONS. 

Sec. 14. Boxes for cover sheets not in file cases. —All cover sheets 
not in file cases shall be packed in wooden boxes the inside dimensions 
of which shall be 12^ inches wide by 10 inches deep by 24 inches long. 
These boxes shall be constructed of planed boards of a thickness of 
not less than seven-eighths of an inch or more than 1 inch. All 
boxes shall be constructed and lined with waterproof paper in such 
manner as to provide a secure container that will protect the records 
from being tampered with while in transit or from suffering damage 
through exposure to inclement weather conditions. All vacant 
space in these boxes shall be packed tightly with newspaper to 
prevent shifting of records. 

Sec. 15. Preparing containers for crating and closing. — All filing 
cases and boxes must be so packed as to prevent shifting of contents. 
The space between the top of the records and the top of the case or 
box shall be packed tightly with newspaper. The steel filing case 
shall be securely corded in order to prevent drawers from opening. 

Sec. 16. Crating and closing containers. —^After steel filing cases have 
been prepared for crating as prescribed in section 15, they shall be 
crated in the following manner: Two strips of wood not less than 
f inch thick and 3 inches wide shall be placed together at right angles 
to each other on each of the four upright corners and four such 
strips on the top and four such strips on the bottom of each case 
to join the corner pieces, securely braced by center strip or band 
extending entirely around case, and tightly nailed. 

After wooden filing cases have been prepared for shipment, they 
shall be entirely boxed. For this purpose stout wooden packing 
cases shall be secured; the wooden filing case packed closely therein, 
and all vacant space packed tightly with newspaper. 

The lids of wooden boxes must be securely nailed down, and care 
must be exercised to see that no nails are allowed to pierce the 
contents of the boxes. 

Sec. 17. Labeling. —Each box and crate must be labeled with four 
labels, P. M. G. O. Form 4006, section 30, as follows: 

{a) Boxes containing registration cards: One label tacked inside of 
top cover of box; one on each end on outside of box placed in the 
middle of each end; one in the center on outside of top cover. 

(b) Wooden boxes specified in section 14: One tacked in the center 
of inside of top cover of box; one tacked in the center of outside of 
top cover of box; one tacked on each end of box midway between 
top and bottom thereof. 

(c) Other wooden boxes will be labeled in the same manner as 
directed in paragraph (b) above. 

(d) Crates containing steel filing cases: One label tacked on inside 
of strip on top of crate; one on outside of strip on top of crate as near 

(17) 


18 


the center of the top of the crate as possible; one on strip on each 
end of crate midway between top and bottom. 

Sec. 18 . Shiv'ping instructions .—No shipment shall be made by any 
board until all of its records arc ready to go forward. Shipments 
shall be made by freight only under Governmcait bills of lading. 

Immediately upon the completion of the crating and boxing of 
records, each local board shall notify the draft executive of the State 
that it is ready to ship its records and shall advise the draft execu¬ 
tive of the total number of crates and boxes to be included in its 
shipment. This notice shall be given by telegraph and the tele¬ 
gram shall consist of the word ‘‘Crated,’^ followed by the number 
of crates and boxes to bo hicludod in the shipment. The shipment 
shall not be made until receipt of instructions from the draft execu¬ 
tive as hereinafter provided. Upon the receipt of such instructions 
the local board shall deliver the records to the railroad specified in 
the instructions, at the station and on the date directed by the draft 
executive of the State. 

The draft executive of CAch vState shall confer with the regional 
director of the United States Railroad Administration relative to 
the shipment of all records; shall arrange with the regional director 
of the United States Railroad Administi’ation for the delivery and 
routing of the records of each local board; and shall advise each 
local board whose records have been reported crated and boxed of 
the railroad to which the delivery shall be made and the date on 
which the railroad will be prepared to receive the records. 

The regional directors of the United States Railroad Administra¬ 
tion are located as follows: 

Allegheny region. —C. M. Markham, Broad Street Station, Philadelphia, Pa. 

Central Western region. —Hale Holden, 547 West Jackson Boulevard, Chicago, Ill. 

Eastern region. —A. H. Smith, Room 3G27, Grand Central Terminal, New York, 

N. Y. 

Northwestern region. —R.. H. Aishton, 226 West Jackson Boulevard, Chicago, Ill. 

Pocahontas region. —N. D. Maher, Roanoke, Va. 

Southern region. —B. L. Winchell, Healy Building, Atlanta, Ga. 

Southwestern region. —B. F. Bush, Railroad Exchange Building, St. Louis, Mo. 

For the purposes of shipment of the selective service records the 
States are assigned to the following regions: 


Alabama.Southern region. 

Arizona.Central Western region. 

Arkansas.Southwestern region. 

California.Central Western region. 

Northwestern region. 

Colorado.Central Western region. 

Southwestern region. 

Connectic-ut.Eastern region. 

Delaware.Alleghany region. 

Florida.Soutliern region. 

Georgia.Southern region. 

Idaho.Central Western region. 

Northwestern region. 

Illinois.Central Western region. 


Alleghany region. 
Eastern region. 
Northwestern region. 
Southern region. 
Southwestern region. 

Indiana.Eastern region. 

Central Wstern region. 
Southern region. 














19 


s 


Iowa... 

Kansas. 

Kentucky.... 

Louisiana.... 

Maine.. 

Maryland. 

Massachusetts 
Michigan. 

Minnesota.... 
Mississippi. .. 
Missouri. 


Montana. 

Nebraska. 

Nevada. 

New Hampshire 
New Jersey. 

New Mexico.... 
New York. 

North Carolina. 

North Dakota. . 
Ohio. 


Oklahoma. 

Oregon. 

Pennsylvania.. 

Rhode Island.. 
South Carolina 
South Dakota. 

Tennessee. 

Texas. 

Utah. 

Vermont. 

Virginia.. 


Washington... 
West Virginia 


Wisconsin 

Wyoming. 


.Northwestern region. 
Central Western region. 
• Central Western region. 
Southwestern region. 
Southern region. 
Pocohontas region. 

■ Southwestern region. 
Southern region. 
.Eastern region. 

■ Alleghany region. 

■ Eastern region. 

■Eastern region. 
Northwestern region. 

■ Northwestern region. 
Southern region. 

■ Southwestern region. 
Central Western region. 
Northwestern region. 
Northwestern region. 
Central Western region. 

■ Central Western region. 
Northwestern region. 

■ Central Western region. 
Eastern region. 
■Alleghany region. 
Eastern region. 

Central Western region. 
Eastern region. 
Alleghany ragion. 
Southern region. 
Pocohontas region. ' 
Northwestern region. 
■Alleghany region. 
Eastern region. 
Southern region. 

Central Western region. 

■ Southwestern region. 
Central Western region. 
Central Western region. 
Northwestern region. 
Alleghany region. 
Eastern region. 

Eastern region. 

■ Southern region. 

■ Northwestern region. 
Central Western region. 
Southern region. 

■ Southwestern region. 
Central Western region. 

■ Central Western region. 
Eastern region. 
Pocohontas region. 
Alleghany region. 
Southern region. 
Northwestern region. 

■ Alleghany region. 
Pocohontas region. 

■ Northwestern region. 
Central Western region. 


Tlie State draft executive shall cooperate with tlie regional directoi 
of the United States Railroad Administration in order to insure 
proper protection and record of the Selective Service records. The 
success of this undertaking depends upon the supervision given and 
it is of the utmost importance that the Selective Service records be 
kept out of transfer platforms so far as possible and practicable. 






































20 


In order to accomplish this the United States Railroad Adminis¬ 
tration has directed that cars be assigned on local freight or other 
trains to pick up the records from the smaller locations so as to 
concentrate into carloads lots, and that records shall be kept by thb 
regionsd director of each carload from the point of concentration 
with the initials, car numbers, and list of shipments in the respective 
cars. The regional directors have been instructed by the United 
States Railroad Administration to furnish the State draft executives 
with the initials, car numbers, and list of shipments in each car. 
Immediately upon the receipt of this information the State draft 
executive shall transmit the same to the Provost Marshal General, 
Washington, D. C. 


PART V. 

DISPOSITION OF PROPERTY. 

Sec. 19. State disbursing officer charged with checlcing and sale of 
property. —The disbursing officer and agent of the United States ap¬ 
pointed in each State under section 31, Selective Service Regulations, 
second edition, is charged with the checking and sale of aU property 
which was purchased from United States Government funds and 
which property now is in the possession of any organization or person 
within his State. 

Sec. 20. Checlcing of property hy State disbursing officer. —The dis¬ 
bursing officer will be furnished by the Provost Marshal General’s 
office with a triplicate list of property in possession of State head¬ 
quarters and eadi board or individual in his State, which list will be 
compiled from the records in the Provost Marshal General’s office. 
Upon receipt of this list the State disbursing officer shall immediately 
check with his records of property purchased for the State head¬ 
quarters, board, or individual official and enter upon the list any 
article or articles, the purchase of which may not have been reported 
to the Provost Marshal General’s office and for that reason were 
omitted from the list as furnished by that office. He will also add 
to the list the purchase price of each article purchased by him and a 
statement as to whether it was new or secondhand at date of purchase. 

Sec. 21. Checlcing of property by board. —Upon completion of 
entries required by section 20, the State disbursing officer shall 
transmit two copies of these lists appl^ng to any board, to the chair¬ 
man of that board. The chairman will call upon another member of 
the board, who will, together with the chairman, proceed to check the 
list with the property in possession of the board and with retained 
copy of property list (P. M. G. O. Form 1043) last forwarded to the 
Provost Marshal General’s office, as required by section 207d, Selec¬ 
tive Service Regulations, second edition. 

Sec. 22. Missing articles. —If any article appearing upon the list 
furnished by the State disbursing officer is found to be missing, that 
fact shall be indicated by an entry in red ink on the face of each list 
and a statement signed by the chairman showing what disposition 
was made of the missing article will be written upon the back of each 
said list, which statement will be signed by the chairman and wit¬ 
nessed by the board member making the check with the chairman. 

Sec. 23. Articles not on list furnished by State disbursing officer. —If 
any article is found in possession of the board that does not appear 
upon the list furnished by the State disbursing officer, each such 
article shall be entered upon the face of such list, together with the 
purchase price paid for it and a statement as to whether it was new 
or secondhand at the date of purchase. 

Sec. 24. Local board certificate of correctness on property list. —Upon 
completion of this check and accomplishment of tne necessary entries 
as required in the preceding sections, a certificate will be made and 
signed by the chairman of the board upon the face of each of the two 

( 21 ) 


22 


copies of the property list furnished by the State disbursing officer 
in the following form: 

Local Board No., .. State of., . 

City or county. Month. 

., 1919 . 

Day. 


I hereby certify that this is a correct statement of all Government-owned property 
that is or has been in possession of this board during its existence and up to the present 
date. 

Witness: 


Board member. 

(Stamp of local board.) 


Chairman. 


Sec. 25. What to do with certified property list. —Upon accomplish¬ 
ment of certificate required in section 24, one copy of this list shall 
he returned by mail to the State disbursing officer, and the other 
will be retained by the chairman of the board. 

Sec. 26. State disbursing ofiicer to checl: certified property list. —Upon 
receipt of the list from each board, the State disbursing officer shall 
cause all entries made by the chairman of the board on the list so 
returned, to be copied on retained copy of the list in his files, after 
which the list forwarded by the chairman'of the board shall be 
forwarded by the State disbursing ofiicer to the Provost Marshal 
General’s office. 

Sec. 27. Transfer of property. —AU filing equipment necessary for 
use as containers for shipping of records of headquarters and boards 
to The Adjutant General of the Army, as required in P. M. G. O. 
Form 4000, and parts two, three, and four of these regulations (P. M. 
G. O. Form 4005), will be accounted for on a statement of shipment 
of such records, which statement wiU be in the following form: 


Local Board No. 


-, 

Month, 


Bay. 


City or county. 


1919. 


State of 


} 



Questionnaire 

cabinets. 

Registration 

cabinets. 

Letter 

cabinets. 

Wood. 




Steel. 









I hereby certify that this is a correct statement of the number of articles of filing 

equipment, all Government owned, which were this day shipped via. 

Railroad Co., consigned to The Adjutant General of the Army, Selective Service 
Records Division, Washington, D. 0. 


Witness: 


Chairman. 


Board member. 


(Stamp of local board.) 


This statement shall be made in triplicate, each copy to be signed 
by the chairman of the board and another member of the board. 
The original shall be mailed to the Provost Marshal General direct, 
one copy shall be forwarded to the State disbursing officer, and the 
other copy retained by the chairman of the board. 





















23 


Sec. 28. Sale of property. —AU property not transferred to Tlie 
Adjutant General of the Army as hereinbefore directed, shall be 
sold immediately upon completion of the work required of hoards 
under ^‘Regulations Governing the Disposition of Records of Dis¬ 
trict, Local, and Medical Advisory Boards’' (P. M. G. O. Form 4000), 
and these regulations (P. M. G. O. Form 4005), in the manner and 
under the terms hereinafter specified. 

Sec. 29. Manner of conducting sale of property. —The chairman of 
each board shall proceed to the sale of property not herein directed 
to bo otherwise disposed of to the highest bidder on sealed proposals, 
as follows: 

(a) Mdien the estimated sale value of the property to be sold is 
less than $500, sealed proposals shall be invited by posting the follow¬ 
ing notice for not less than 5 days in a conspicuous place outside 
and near the office of the board at which the sale is to take place; 

Notice op Sale, 

The follomng property of the United States Government, purchased for use of 

., for which the Government has no further use by 

(Local, district, or medical advisory board.) 

reason of the cessation of operations by the board, will be sold by authority of the 
Secretary of War, for cash to the highest bidder, on sealed proposals which will be 

publicly opened at-a. m., on.day of., 1919, at the quarters 

of.board for. 


LIST OF PROPERTY. 


One flat-top desk (oak). 

One typewriter desk (oak). 

Model.hSix chairs, etc. 

Lot consisting of chair, inkstand, etc.^ 

Approximately.pounds waste paper. 

Property listed may be inspected until.between hours of_m and 

.. m. of sale) 


Bidders must inclose with bid a money order or certified check marked “Bid 

check ■’ for the amount of the bid payable to the order of. 

(State, disbursing officer.) 

This check or money order will be returned to all unsuccessful bidders at the time 
the award is made. 

Bidders must be present or represented when bids are opened. Successful bidders 
will, upon acceptance of certified check or money order presented in payment, be 
furnished with a receipted bill of sale giving them title to any article awarded to 
them, and must be prepared to remove any or all of the articles awarded to them in 
the bidding, which removal must be without expense to the Government. 

The undersigned is vested with authority to reject any or all bids when in his 
opinion the best interests of the Government may be served thereby. 

By authority of 

E. H. Crowder, 

Provost Marshal General. 


(Stamp of board.) 


Chairman. 


(b) When the estimated sale value of the property to be sold is in 
excess of $500 the chairman, tlirough the proper channels, shall re¬ 
quest the Provost Marshal General to secure the necessary authority 
from the Secretary of War for publishing the notice of sale, which 


»Miscellaneous articles may be sold by lot where the total appraised value oI the lot is less than $10. 















24 


nofice shall he in form as hcrcinahovc provided and will he printed 
single column without display, not less jthan six times in dail^r or four 
times in weekly papers. The publication of the first advertisement 
to be at least 10 days before the date set for the opening of the 
bids. Publication in daily newspapers will at once be given four 
consecutive insertions and immediately before the date of opening 
of bids two consecutive insertions. Before submitting a request for 
authorization to publish the notice the chairman shall first obtain 
the rate from the newspaper in which it is proposed to publish same, 
and forward a copy of the proposed notice together with the name of 
the newspaper and the rate obtained, through the proper channels, 
to the Provost Marshal General. 

(c) At the hour fixed in posted or advertised notice of sale the 
chairman shall open the bids in the office of the board and read them 
aloud to bidders and others who may assemble. Sale of each article 
will be made to the highest bidder for such article; unless the offers 
made are less than the minimum fixed by the Provost Marshal Gen¬ 
eral, which will be transmitted to the chairman of the board through 
the State disbursing officer; in which event the property shall be 
left in the custody of the accountable officer, and report of facts 
submitted to the State disbursing officer for transmittal to the Pro¬ 
vost Marshal General for an order of disposal. 

(d) After determining the highest bidder, the chairman shall an¬ 
nounce that fact to those assembled and call upon the successful 
bidder to make settlement. The sale will be completed by the chair¬ 
man furnishing the successful bidder with a receipted bill of sale 
(P.M.G.O. Form 4007, sec. 31). Only certified check or money order 
payable to the State disbursing officer shall be accepted as the pur¬ 
chase price. Property shall be removed immediate^ from the prem¬ 
ises by successful bidder without expense to the Government. 

(e) The bill of sale on P. M. G. O. Form 4007 shall be made in quad¬ 
ruplicate; one copy to be furnished the successful bidder, one copy 
to be forwarded to the Provost Marshal General, one copy to be de¬ 
livered by the chairman to the State disbursing officer, along with the 
proceeds of the sale, which shall operate as a discharge of account¬ 
ability b}^ the accountable officer for the articles listed therein, and 
one copy to be retained by the chairman for his personal files. 

if) The State disbursing officer upon receipt of money order or 
certified check, shall deposit same to the credit of the Treasurer of 
the United States, and enter amount both as debit and credit on his 
account current for the month, enter amount as debit and ciedit in 
cash book, and notify the Provost Marshal General. 

((f) The articles contained on each transfer of property required in 
section 27 of these instructions and the property listed on bill of sale, 
required in paragraph E of this section, shall be checked by the State 
disbursing officer with the list of property chaiged against the chair¬ 
man of the board whose signature appears upon such transfer of 
property or bill of sale. 

if the property listed on the transfer of property and the bill of 
sale checks with the list of property in the office of the State dis¬ 
bursing officer, the accountability for which is charged to the chair¬ 
man of the board, the State disbursing officer is authorized to make 
final payment of any money due to the chairman for services ren- 


25 

dered tlie Government, and release him by letter from further 
accountability for such property. 

If any article or articles, for which the chairman of the board is 
accountable, as shown by the property list in the office of the State 
disbursing officer, do not appear upon either the transfer of property 
required under section 22 oi these regulations, or on the bill of sale 
required under paragraph E of this section, the State disbursing 
officer will furnish the chairman of the board with a list of the articles, 
including the purchase price paid for each article, that are unaccounted 
for, and inform the chairman that he must submit a statement 
explaining the disposition made of the missing articles which should 
be supported by statements of the other board members and the 
chief clerk, which papers will be forwarded to the Provost Marshal 
Geneial for such action as he may deem proper. The State dis¬ 
bursing officer shall not make final payment to the chairman until 
the Provost Marshal General, by letter, directs that the chairman be 
released from further accountability for the property. 

(Ii) Waste paper and useless forms will be torn across and sold as 
waste paper. In order to prevent future claims against the Govern¬ 
ment, and other abuses, any surplus supply of the following blank 
forms will be mutilated to such an extent as to be unusable: 

Form 68 (registration certificate). 

Form 1005 (notice to registrant of classification by district or 
local board). 

Form 1007 (notice to registrant of final classification). 

Form 1011 (notice of findings of district or local boards on regis¬ 
trant’s physical condition). 

Form 1023 (notice of transfer of classification). 

Form 1027 (permit for passport). 

Form 1028 (order of induction into military service of the United 
States). 



PART VI. 

FORMS. 

Sec. 30. P. M. G. 0. Form 4006. —Shipping tags. 


U. S. Transportation 
Order No. 


Lot shipment 


1 

(Number of this (Total number 
crate or box.) oferatesand boxes.) 


b: 

> 

O 

u 

o 

a 

m 

g 


o 

»! 


To the Adjutant Oeiieral of the Army, 
WASHINGTON, D. C. 

Selective Service Records Division, 


From 

The Provost Marshal 
General’s 
Department. 


Local Board Code No. 
Ix)cal Board No..... 

County.. 

State.. 


(Cut here.) 


U. S. Transportation 
Order No. 


Lot shipment 


of 


(Number of this (Total number 
crate or box.) of crates and boxes.) 


a 

H 


in 

«> 
S o 

W CJ 

o® 


o 


To the Adjutant General of the Army, 
WASHINGTON, D. C. 

Selective Service Records DmsiON, 


From 

The Provost Marshal 
_ (tENERAL’S 
Department. 


Tx)cal Board Code No 

Local Board No. 

County . 

State . 


(Cut here.) 


U. S. Transportation 
Order No. 


L ot shipmen t 

of 


i 


1 


Q 

2 . 

« w 


a o 

E-* 


(Number of this (Total number 
crate or box.) oferatesand boxes.) 


To the Adjutant General of the Army, 
WASHINGTON, D. C. 

Selective Service Records Division. 


From 

The Provost Marshal 
General’s 
Department. 


Local Board Code No 

Local Board No. 

County.I.. 

State. 


(Cut here.) 


V 


U. S. Transportation 
Order No. 


Q 

W << 
H W 

Cb ^ 

H <-> 

>-> o 

O E- 

og 


Lot shipment 


of 


(Number of this (Total number 
crate or box.) oferatesand boxes.) 


To the Adjutant General of the Army, 
WASHINGTON, D. C. 

Selective Service Records Division. 


From 

The Provost Marshal 
General’s 
Department, 


Local Board Code No. 

Local Board No. 

Coimty. 

Statd. 


(27) 













































































28 


Sec. 31. P. 3/. 0. 0., Form No. 4007.—Bill of Sale. 

P. M. G. O. Form 4037. 

Bill of sale of property sold on sealed proposals under authority of sections 28 and 29, 

P. M. G. 0. Form 4005. 

In considcratu n of.-.dollars 

paid to me, cliairman of.beard, 

(Local, district, or medical advisory.) 

No., for., State of. i 

("(’itv or county.) 

as a^ent for the United States, by...— 

(Namts of purchaser.) 

of.. State of.. 

(.'trpcr number.) (Lity or towm.) 

I, as a^^ent for the United States, hereby sell and deliver to the said.. 

(Name of purchaser.) 

the goods, chattels, and personal property mentioned below, to wit: 


List of articles sold. 

Amount paid for each 
article. 




The receipt of payment for the above-mentioned property, in the form of 


(Certified clieck or money order.) (Bank, post office, or Express company.) 

in the amount of.dollars 

and.cents, is hereby acknowledged. 


Chairman. 


Witness: 


(Designation of board.) 
State of . 


o 


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